What this page is for
The Work Orders page is the master list of every job the system tracks — repairs, production runs, internal maintenance, projects, leave, OT, and more. From here you can find any work order, create a new one, or jump into any single WO to drive it through its workflow.
Open it from Work Orders in the left menu (clipboard icon).
The two tabs
Work Orders
A scrollable card grid — one card per work order — with a search and filter strip across the top:
- Search box —
Search WO Number, Subject, Description, Customer…(debounced; 300 ms) - Filter Status — multi-select; every status (DRAFT, TEMPLATE, RELEASED, IN_PROGRESS, COMPLETED, CLOSED, CANCELLED) is selectable
- Sort — newest first, oldest first, by target date, etc.
- My WOs only — toggle to see only WOs you created or are assigned to
- All Users dropdown — WO_ADMIN only — filter by the user who created them
Each card shows:
- WO Number — clickable, opens the work order's processing page (
processWorkOrder.xhtml) - Status chip — DRAFT, RELEASED, IN_PROGRESS, COMPLETED, CLOSED, CANCELLED, TEMPLATE
- Type pill — REPAIR, PRODUCTION, INTERNAL, PROJECT, LEAVE
- Target Date — colour-coded if overdue
- Subject — one-line headline
- Description — clamped multi-line
- Customer and Created by
The small icons in the corner of each card:
- ℹ️ Info — opens a side summary panel with the WO's metadata
- ⭐ Star — toggles email/chat notifications for this WO (on means filled yellow star)
- 🗑 Trash — only on DRAFT and TEMPLATE cards (and only for users with manage rights) — deletes after a confirm
Creating a new work order
Click Create New Work Order (top toolbar button). A dialog opens with a Create Mode toggle:
- From Template (default) — pick a saved TEMPLATE WO; the new WO inherits its line steps and assignees. You can filter the template list by type.
- Blank (restricted to users with the right permission) — start from nothing; you'll build the steps yourself once the WO is created.
You'll be asked for:
- Type of Work — for blank mode, pick one of PRODUCTION, REPAIR, INTERNAL, PROJECT, LEAVE
- Subject — a one-line headline (e.g. Inverter Diagnostic & Repair)
- Customer — pick or create
- More fields (description, target date, priority) lower down
Click Create and the new WO opens directly in processWorkOrder.xhtml as a DRAFT.
Schedules
The Schedules tab is for recurring work orders that the system spawns automatically (e.g. a monthly maintenance check). Visible only to users with the schedule-manage permission.
Each schedule row shows:
- Name — what the schedule is called
- Template WO — the TEMPLATE this schedule clones from each run
- Interval — every N days, weeks or months
- Next Run / Last Run
- Auto-Release — if on, the spawned WO is released straight to the floor
- Active — toggle to pause/resume the schedule
- Errors — count of recent spawn failures
- Actions — edit, delete
The scheduler runs daily at 00:05 — schedules whose Next Run has passed spawn one DRAFT WO from their template (and release it if Auto-Release is on).
Tips
- The list is lazy-loaded — searching and filtering re-queries the server, they don't just hide cards.
- A WO's number (
WO-000123) is generated when the row is first persisted as DRAFT; you can't choose it. - DRAFT and TEMPLATE WOs can be deleted; everything else has to be CANCELLED.
- The star notification toggle drives email + system-chat alerts for activity on that WO — useful when you've handed work off but still want to know when it lands.